WHAT ARE CATALOGING, CIP and PCIP?
- Cataloging is descriptive information about a book, using a set vocabulary, formatted according to national standards and created by a trained cataloger. When a book has CIP or PCIP, a cataloging block is usually found on the back of the title page.
- CIP (Cataloging In Publication) is a cataloging block created by the Library of Congress. The CIP Program was established to enhance the services of publishers and librarians by providing bibliographic descriptions of published materials in a timely fashion.
- PCIP (Publisher’s Cataloging-In-Publication) is a cataloging block created by a trained cataloger at the request of a publisher. CIP and PCIP are created using the same set of rules. The only difference is the agency which creates the cataloging.
- PCIP gives librarians all the information they need to quickly add a record for the book to their database or card catalog. This means improved service to library users (and happy librarians).
- PCIP should only be created by a professionally trained cataloger who understands the required format and controlled vocabulary used by the library community.
WHY DOES YOUR BOOK NEED PCIP?
PCIP is a value-added feature; a purchasing librarian will recognize that your title(s) can be quickly added to a library’s collection. Books without CIP/PCIP are often set aside to be cataloged later. This means that your title will not get onto the shelves and into readers’ hands as quickly as you would like.
PCIP is an option for publishers who have not requested (or do not qualify for) CIP from the Library of Congress.
WHAT INFORMATION IS INCLUDED IN A PCIP?
- A formatted description of the material (author, title, edition, etc.)
- PCN (optional) Publishers can request a Preassigned Control Number from the Library of Congress. This is not a requirement; here is a link for more information: http://pcn.loc.gov/pcnfaq.html
- Library of Congress subject terms (these allow a book to be searched and linked by common descriptive terms)
- Library of Congress authorized name terms
- Dewey Decimal and Library of Congress classification numbers
DGI CAN HELP!
Let our staff of professional catalogers quickly and accurately prepare your PCIP block. We will deliver:
- A Microsoft Word formatted PCIP block to be inserted in the copyright page of your publication
- A MARC (machine-readable cataloging) record delivered to both OCLC and SkyRiver (cataloging utilities) so that librarians can almost instantly add your title to their local database
- A MARC record for your library customers to download directly from your website (optional)
RATES AND DELIVERY
Regular service = 2 weeks, $80.00 per title.
Rush service = 3 days, $115.00 per title.
(All times are business days from receipt of order to email or fax delivery by DGI)
Submitting your information
When submitting a copy of the title page and copyright page of your publication, make sure that the information on these pages is in its final form. Catalogers create the PCIP block from the information exactly as it appears on these pages. If, for instance, there is a subtitle on the copyright page but not on the title page, this discrepancy will require us to contact you for clarification, and will delay the delivery of your PCIP.
If anyone associated with your publication has previously been published, please let us know. This applies not only to the main author, but anyone else whose name appears on the title page (co-author, editor, illustrator, translator, author of a preface or afterword, etc.). We often ask publishers to supply us with additional information, such as middle names/initials and dates of birth, in order to distinguish among people with the same or similar names who may already have been published. DGI staff members have been certified by the Library of Congress to establish the authorized form of name, if none exists, for those who are responsible for any aspect of a publication. These names are established in the Library of Congress database.
Please include a detailed summary of the publication on the PCIP order form. For fiction, it is helpful to know the location of the action, as well as the time period, in addition to a plot summary.
Illustrations: This refers to any non-text material in the publication, including drawings, photographs, charts, graphs, etc. If all illustrations are in color, please tell us.